Next generation advisors

Business Setup · Consulting · Advisory Services

PRIVACY POLICY

Effective Date: January 1, 2025

Last Updated: June 2025

Version 1.0

1. Introduction

Next Generation Corporate Services (“we,” “our,” or “the Company”) is committed to protecting the privacy and confidentiality of personal information provided by our clients, prospective clients, business partners, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in connection with our business setup, consulting, and advisory services.

By engaging our services, visiting our website, or submitting any personal data to us, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. If you do not agree with the terms herein, you should not use our services or providing us with your personal information.

This Policy applies to all personal data collected through our services, website, client portal, communications, and any other channels through which we interact with individuals.

2. Information We Collect

2.1 Personal Identification Information

We may collect the following personal identification information:

Full legal name, passport details, and national identification numbers and supporting soft copies of the documents
Date of birth, nationality, and country of residence
Contact details including email address, phone number, and mailing address
Residential address verification documents (utility bills, tenancy contracts, bank statements)
Visa, Emirates ID, residency permit, or immigration-related documents (where applicable)
Photographs and biometric information contained within identification documents
Politically Exposed Person (PEP) declarations and sanctions screening information
Professional background, employment history, and qualifications
Signatures (physical or electronic) for documentation purposes

2.2 Business and Financial Information

In the course of providing business setup and advisory services, Bank Account Opening services, we may collect:

Business name, trade name, and proposed company structure
Shareholding structure, ownership details, and beneficial ownership information
Financial statements, bank account information, and funding sources
Ultimate Beneficial Owner (UBO) declarations and ownership documentation
Corporate documents including trade licenses, certificates of incorporation, Memorandum and Articles of Association, shareholder resolutions, and organizational charts
Banking relationship information and account opening documentation
Transaction-related information where required for regulatory compliance
Business plans, feasibility studies, and investment information
Tax identification numbers and regulatory registration details
Source of funds and wealth documentation as required by law

2.3 Technical and Usage Information

When you visit our website or use our digital platforms, we may automatically collect:

IP address, browser type, and device identifiers
Login activity and access logs for client portals
Pages visited, time spent on pages, and navigation patterns
Cookies and similar tracking technologies (see Section 8)
Referral sources and search terms used to locate our website

2.4 Communications

We retain records of communications including:

Emails, letters, and electronic messages exchanged with our team
Records of meetings, calls, and consultations
Feedback, queries, and complaints submitted to us

2.5 Compliance and Due Diligence Information

We may collect information required to comply with applicable anti-money laundering, counter-terrorist financing, sanctions, and regulatory obligations, including:

Customer Due Diligence (CDD) and Enhanced Due Diligence (EDD) information
Identity verification records
Screening results against sanctions, watchlists, adverse media, and politically exposed person databases
Source of Funds and Source of Wealth information
Risk assessment records and compliance-related documentation
Information obtained from publicly available sources and regulatory authorities

3. How We Use Your Information

We use the information collected for the following purposes:

3.1 Service Delivery

Processing and completing business registration and licensing applications
Providing tailored consulting, advisory, and strategic planning services
Facilitating regulatory compliance, visa applications, and government approvals
Coordinating with third-party service providers on your behalf
Drafting, reviewing, and executing legal and commercial documentation
Other services as per our scope of services

3.2 Legal and Regulatory Compliance

Fulfilling Know Your Customer (KYC) and Anti-Money Laundering (AML) obligations
Performing risk assessments and monitoring client relationships in accordance with applicable AML/CFT requirements.
Complying with applicable laws, regulations, and government directives
Responding to lawful requests from regulatory bodies or law enforcement authorities
Maintaining records as required under applicable commercial and tax legislation

3.3 Business Operations

Managing client relationships and maintaining accurate records
Sending service-related communications, updates, and account notifications
Processing payments and managing invoicing and billing
Improving our services through feedback and performance analysis
Conducting due diligence, sanctions screening, and risk assessment procedures in accordance with applicable AML/CFT requirements.

3.4 Marketing and Business Development

Sending newsletters, market insights, and service announcements (with your consent)
Inviting clients to industry events, webinars, and thought leadership sessions
Personalising communications and offers relevant to your business sector

4. Legal Basis for Processing

We process your personal information only where we have a lawful basis for doing so under applicable data protection laws. Depending on the nature of your engagement with us, the applicable legal bases include:

Contractual Necessity: Processing required to deliver services under our engagement agreement with you
Legal Obligation: Processing necessary to comply with applicable laws, regulations, anti-money laundering (AML) and counter-terrorist financing (CFT) requirements, sanctions obligations, tax laws, regulatory reporting requirements, and lawful requests from competent authorities
Legitimate Interests: Processing in pursuit of our legitimate business interests, provided such interests are not overridden by your rights and freedoms
Consent: Where you have provided express, informed consent, which may be withdrawn at any time

5. Disclosure of Your Information

We treat your information with strict confidentiality. We do not sell, rent, or trade personal information to third parties. However, we may share information in the following circumstances:

5.1 Service Partners and Vendors

We engage trusted third-party service providers who assist in delivering our services. These may include legal counsel, government relations consultants, auditors, banking institutions, free zone authorities, and technology vendors. All partners are contractually bound to maintain confidentiality and process data only as instructed by us.

5.2 Regulatory and Government Authorities

We may disclose your information to government ministries, free zone authorities, licensing bodies, immigration departments, financial intelligence units, or law enforcement agencies where required or authorised by law.

5.3 Group Companies

Where Next Generation Corporate Services operates through affiliated entities or subsidiaries, information may be shared within the corporate group strictly for the purposes of delivering contracted services, subject to equivalent confidentiality protections.

5.4 Business Transfers

In the event of a merger, acquisition, restructuring, or sale of assets, personal information may be transferred as part of such a transaction. You will be notified of any such transfer and any changes to this Privacy Policy that may result.

5.5 Professional Advisors

We may share information with professional advisors including lawyers, accountants, auditors, compliance consultants, and insurers where necessary for legal, regulatory, risk management, or business purposes, subject to appropriate confidentiality obligations.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Our general retention guidelines are as follows:

Client engagement records: Minimum 5 years following the termination of the business relationship or completion of the relevant transaction, unless a longer retention period is required by law.
KYC and AML documentation: Minimum 5 years following the end of the business relationship or completion of the transaction, or such longer period as may be required under applicable AML/CFT laws and regulations.
Financial and transactional records: Retained in accordance with applicable tax, accounting, corporate, and commercial recordkeeping requirements.
Marketing communications: Until consent is withdrawn, you unsubscribe, or we determine the information is no longer required.
Website usage data: Up to 24 months from the date of collection, unless a longer period is required for security, legal, or operational purposes.

We may retain information beyond the periods stated above where necessary to comply with legal obligations, respond to regulatory requests, resolve disputes, enforce our contractual rights, or protect our legitimate business interests.

Upon expiry of the applicable retention period, information will be securely deleted or anonymised in accordance with our internal data disposal procedures.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, accidental loss, destruction, or disclosure. These measures include:

Encryption of data in transit and at rest using industry-standard protocols
Access controls and role-based permissions limiting data access to authorised personnel
Regular security assessments and vulnerability testing of our systems
Secure document storage and destruction procedures for physical records
Staff training on data protection obligations and information security practices
Confidentiality agreements (NDAs) with employees, contractors, and third-party service providers

While we employ rigorous security practices, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security and encourage you to exercise caution when transmitting sensitive information electronically.

8. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and gather usage analytics. Cookies are small text files placed on your device when you visit our website.

8.1 Types of Cookies We Use

Essential Cookies: Required for the website to function correctly and cannot be disabled
Analytics Cookies: Help us understand how visitors interact with our website to improve user experience
Preference Cookies: Remember your settings and preferences for future visits
Marketing Cookies: Used to deliver relevant content and track the effectiveness of our communications (with consent)

8.2 Managing Cookies

You may configure your browser to refuse cookies or to alert you when cookies are being sent. Disabling cookies may affect the functionality of certain sections of our website. For more information, please refer to your browser’s help documentation.

9. Your Rights

Depending on your jurisdiction and applicable law, you may have the following rights in relation to your personal information:

Right of Access: To request a copy of the personal information we hold about you
Right to Rectification: To request correction of inaccurate or incomplete information
Right to Erasure: To request deletion of your personal information where no longer required
Right to Restrict Processing: To request that we limit how we use your information in certain circumstances
Right to Data Portability: To receive your information in a structured, machine-readable format
Right to Object: To object to processing based on legitimate interests or for direct marketing purposes
Right to Withdraw Consent: To withdraw previously given consent without affecting the lawfulness of prior processing

To exercise any of these rights, please contact us using the details in Section 12. We will respond to verified requests within 30 days. We may require proof of identity before processing any request.

10. International Data Transfers

As a business setup and advisory firm operating across multiple jurisdictions, we may transfer your personal information to countries outside your country of residence. These transfers may include jurisdictions where data protection laws differ from those in your home country.

Where we transfer data internationally, we ensure that appropriate safeguards are in place, including contractual clauses approved by relevant authorities, and that recipient parties are bound by equivalent confidentiality and security obligations.

11. Third-Party Websites and Services

Our website or communications may contain links to third-party websites, government portals, or partner platforms. This Privacy Policy applies solely to information collected by Advisory Group. We are not responsible for the privacy practices of third-party websites and recommend that you review the relevant privacy policies before submitting any information to those sites.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Protection Officer:

Next Generation Corporate Services

Data Protection Officer

Email: compliance@nextgenadvisors.ae

Tel: +971 4 282 7312

Address: Office 208, Pyramid Center, Umm Hurair Road, Oud Metha, Dubai, UAE.

13. Amendments to This Policy

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our business practices, legal obligations, or regulatory requirements. The revised Policy will be published on our website and, where material changes are made, we will notify existing clients directly.

Your continued use of our services following any update constitutes your acceptance of the revised Policy. We encourage you to review this Policy periodically to remain informed of how we protect your information.

This document is intended for informational purposes and does not constitute legal advice.

For jurisdiction-specific legal guidance, please consult a qualified legal professional.

Privacy Policy